Conclusion: Unless the process of allocating IT and business resources to competing projects is transparent, and follows agreed procedures, disaffected management could develop shadow IT solutions and create additional technical debt. To ensure the allocation process is equitable, develop pragmatic guidelines so sponsors need only provide information needed for an informed assessment of their proposals.

To minimise the risk of project failure, it is imperative the right projects are allocated resources and those at risk are rejected or reworked. When developing the guidelines, ensure the information requested is succinct, apt for the size of the project, and the risks are clear and can be contained. The objective must be to ensure the process is as transparent as possible, uncomplicated and not protracted.

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